In today’s modern society,technology makes it much simpler to transform paper documents into computer files which can be stored in the cloud or on your laptop/PC or even your smartphone. However,you can still find instances when a paper document may be needed. Both of these formats have disadvantages and advantages. This post will provide facts about the many positives and negatives of paper and digital mapping.
1. Digital Maps
Accessing Documents Quickly While On The Move
Digital files have two main benefits: easy accessibility and retrieval. Unlike their paper counterparts which need manual access as well as a good memory to keep in mind where everything is placed,digital files may be retrieved utilising keywords,not something that can be done with paper documents! Keyword search are of help since they can be matched either in the title or content,wherever the document is found.
Using cloud storage,documents can be retrieved from office computers and cellular devices thereby,offering flexibility of access. It really is that is why that digital will be the preferred format by work teams. An example is organisational records,including customer information,that needs to be shared among a lot of people inside a geographically diverse work group for that project to achieve success.
Increased Space For Storing
Needless to say,paper documents do take up space. Unfortunately,today’s many environments people work in do not have space to spare. With physical space being limited,and the fee for electronic storage becoming ever cheaper,it seems sensible that you would use digital technology to save digital mapping documents. Scanners may be used to turn paper documents into digital files and put them in ‘the cloud’.
2. Advantages of Paper Documents
While confidentiality issues is probably not highly significant when dealing with geographical documents,it can arise when organising the legal and financial elements of client information. Using online information,including emailing digital documentation,is not always totally secure therefore,attaching digital map data with an email can place the information at risk. It is essential to place simple passwords on the document before opening it,and you need to share the password verbally on the recipient.
This is why paper documentation is really a benefit. Not merely is sensitive information kept confidential,nevertheless the hard copies are easier to manage coming from a security perspective.
A Trustworthy Source
In spite of the digital map resource being convenience,paper maps may be more reliable. Look at the situation – when you are travelling to a remote location the location where the online access is poor,our recommendation is that you have hard copies available. A paper document will not need reliable online access to use,and it is offered to pass around to any or all individuals the group. It can be old-fashioned,but even the antiquated methods have their benefits.
No Need To Support
Digital documents,including digital maps,require electronic backups. Failing to backup the documents may be disastrous! A paper map or document is much more reliable as it does not require backups,although extra copies of the item won’t go amiss.
As is seen,both paper and digital mapping have benefits however,they likewise have factors why they could be disadvantageous. Utilizing the information above,you are able to determine which option is suited to meet your needs.
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